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3 Apps That Can Help Your Messy Employees Get Organized

Organization Apps for Business

Sticky notesWe’ve all seen workers who have a hard time getting and staying organized. Their cubicles are piled with stacks of papers and magazines going back five years. Maybe they’re afraid to throw anything away, thinking that at some point in time, they might need it. Or maybe they’re simply too busy to file documents in the filing cabinet located only a few feet away.

Whatever the reason, these employees create a problem not only because of the damage they do to an office’s aesthetics, but also because they can’t ever seem to find the documents they need, or others possibly need, even as much as they insist they know where everything is.

While all the coercing in the world won’t force a messy employee to change his or her ways, there are some apps a business can use to help those employees get organized. These apps may not file paperwork for messy workers, it may help reduce the amount of clutter that piles up in the first place.

TurboScan

Using TurboScan on an iPhone, a user can scan a document and create a file that is both high-quality and clear. Once scanned, the document can be e-mailed to themselves or another recipient, which may also save time by putting it directly in the hands of the person who needs it. The app has a feature that lets a user take three photos of the same document, and then overlays the separate photos to provide a clear, easy-to-read version of the document. TurboScan is available in the iTunes store for $2.99.

Nutcache

For employees who handle invoicing and payments for a business, paperwork can easily be eliminated by replacing outdated paper-based processes with cloud-based technology solutions. These solutions will not only save a few rainforests, but they’ll also help you get paid faster. There are plenty of apps available to automate a business’s invoicing process, but Nutcache is completely free. Unlike other apps, all features of Nutcache are included in the free version, which never expires. Businesses can create and send invoices, track overdue invoices, and more. The app also includes a mobile version that allows workers to send invoices through an Android device. An iOS-compatible version is currently in the works.

Sticky Notes

Messy employees tend to have Post-It notes stuck on every surface possible. Microsoft’s Sticky Notes put those Post-Its on the worker’s desktop, out of the sight of anyone who isn’t staring directly at the worker’s computer monitor. Notes come in a variety of color options, both for fonts and background. The app is also available for Windows 8 users in the app store. In addition to sticky notes, workers can also pin photos and other items to the desktop, just as they would using a service like Pinterest. Sticky Notes is free to all Microsoft Windows users.

In addition to these tech-based solutions, bosses can also ensure messy workers have access to the tools they need to de-clutter, including file folders, filing cabinets, inboxes and outboxes. Unfortunately, many supervisors may find simply providing tools isn’t enough to completely remove clutter from a messy employee’s office, but replacing paper processes with electronic ones can move clutter from the cubicle to the workstation or mobile device.

 

Photo Credit: Jason Robb, Flickr

Author:

RAMON RAY is Small Business Evangelist, Infusionsoft and Technology Evangelist, Smallbiztechnology.com. He is passionate about helping small businesses grow their businesses by educating them about technology and marketing best practices. Ramon is a best selling author, journalist and free lance writer, event producer, speakerand emcee. Ramon's third book is Amazon.com best seller “Facebook Guide to Small Business Marketing”. Ramon has shared the stage with Seth Godin, Daymond John, Guy Kawasaki, Simon Sinek, JJ Ramberg, Peter Shankman and other celebrity entrepreneurs. He interviewed President Obama in the President's first live Google Hangout. Ramon is not just an ivory tower geek, but as a former technology consultant has hands on experience in a variety of technologies including social media, mobile computing, computer networks, online software and more. Ramon’s expertise is technology, marketing and sales (personal branding, networking, business growth). Over his extensive career Ramon has written thousands of articles, spoken to thousands of business owners and impacted hundreds of thousands of small businesses to help their businesses thrive, using technology. Invite Ramon to speak at your next event.